Dover PTO Executive Board
Executive Board Roles & Responsibilities
The Dover PTO Executive Board works together to support PTO programs, events, fundraising, enrichment, volunteer efforts, and the Chickering community. Each Board position has a different area of focus. Select a role below to learn more about what the position involves and the programs, events, and activities it supports.
President
Provides overall leadership for the Dover PTO and Executive Board. Term: Two years; serves as Advisor the following year Key Responsibilities Oversee the Executive Board and overall PTO operations Help coordinate priorities and activities across the organization Lead Executive Board meetings Serve as the primary liaison with Chickering administration Areas Supported: New Family Welcome • Back-to-School Picnic • 5th Grade Celebration Contact: president@doverpto.org
Vice President
Works closely with the President(s) to support PTO leadership, community programs, and funding initiatives. Term: Two years; becomes President the following year Key Responsibilities Support the President(s) and Executive Board Oversee Community Events Coordinate with Chickering administration on PTO grants and teacher discretionary funds Assume President responsibilities when needed Areas Supported: Community Events • PTO Grants • Teacher Discretionary Fund • Books from the Heart Contact: vp@doverpto.org
Treasurer
Oversees the PTO’s financial operations, budgeting, payments, and financial reporting. Term: One year Key Responsibilities Manage PTO deposits, payments, reimbursements, and bank accounts Prepare the annual budget and financial reports Coordinate required financial, tax, and insurance filings Work with fundraising committees and school administration on fund disbursement Areas Supported: Annual Budget • Audit Committee • Payments & Reimbursements • PTO Grant & Teacher Discretionary Fund Payments Contact: treasurer@doverpto.org
Assistant Treasurer
Works alongside the Treasurer to support PTO financial operations and prepare to transition into the Treasurer role. Term: Two years; becomes Treasurer the following year Key Responsibilities Assist with PTO financial records and transactions Support payments, reimbursements, and account reconciliation Assist with budgeting and financial reporting Learn PTO financial processes and systems Areas Supported: Treasury Operations • Annual Budget • Payments & Reimbursements Contact: cotreasurer@doverpto.org
Secretary
Maintains the official record of Executive Board meetings. Term: Two years Key Responsibilities Record Board meeting minutes Distribute and maintain approved meeting minutes Areas Supported: Executive Board Meeting Minutes Contact: secretary@doverpto.org
Communications Chair
Leads PTO communications and helps ensure families receive clear, timely, and consistent information. Term: One year Key Responsibilities Manage PTO communications across email, print, web, and digital platforms Coordinate PTO communications with Board members and committee leads Oversee website content and updates Help ensure consistency, clarity, and timing across communications Areas Supported: Internal Communications • External Communications • Website Content Contact: communications@doverpto.org
Communications Vice-Chair
Works alongside the Communications Chair to support PTO communications and prepare to transition into the Chair role. Term: Two years; becomes Chair the following year Key Responsibilities Assist with ongoing PTO communications Support website content and updates Help coordinate content across communication channels Assume Chair responsibilities when needed Areas Supported: Internal Communications • External Communications • Website Content Contact: cocommunications@doverpto.org
Curriculum Enrichment Chair
Leads the PTO’s Curriculum Enrichment program and coordinates enrichment experiences for Chickering students. Term: One year Key Responsibilities Collaborate with teachers, curriculum coordinators, and administration Plan, coordinate, and evaluate enrichment programs Oversee grade-level and school-wide CE coordinators Manage the Curriculum Enrichment budget Areas Supported: Curriculum Enrichment Programs • Pre-K–5 Grade-Level Coordinators • School-Wide Enrichment Contact: enrichment@doverpto.org
Curriculum Enrichment Vice-Chair
Works alongside the Curriculum Enrichment Chair to support programming and prepare to transition into the Chair role. Term: Two years; becomes Chair the following year Key Responsibilities Assist with planning and coordinating enrichment programs Support grade-level and school-wide coordinators Help coordinate with teachers and administration Assist with program planning and budgeting Areas Supported: Curriculum Enrichment Programs • Pre-K–5 Grade-Level Coordinators • School-Wide Enrichment Contact: coenrichment@doverpto.org
Volunteer Services Chair
Connects parents and caregivers with volunteer opportunities and coordinates volunteer support across PTO and school activities. Term: One year Key Responsibilities Coordinate parent and caregiver volunteers Recruit committee chairs and volunteer coordinators Oversee the Room Parent program and volunteer guidelines Help connect volunteers with current PTO and school needs Areas Supported: Hospitality • Room Parents • School Pictures • Volunteer Coordination Contact: volunteers@doverpto.org
Community Outreach Chair
Connects Chickering students and families with service opportunities and the broader Dover community. Term: One year Key Responsibilities Coordinate community service opportunities Connect Chickering with community organizations and resources Support PTO community outreach programs and initiatives Areas Supported: Chickering Grows • Chickering CARES • Outdoor Classroom • School Lunch Waste Initiatives • Lost & Found Donations Contact: community@doverpto.org
Fundraising Chair
Leads PTO fundraising efforts that help fund enrichment, classroom support, community programs, and other PTO initiatives. Term: One year Key Responsibilities Plan and coordinate fundraising activities Oversee major annual and biennial fundraising initiatives Coordinate year-round fundraising programs Support fundraising committees and volunteers Areas Supported: Spring Auction / Check-Writing Campaign • Year-Round Fundraisers • Chickering Gear Sale • Additional Fundraising Initiatives Contact: fundraising@doverpto.org
Fundraising Vice-Chair
Works alongside the Fundraising Chair to support PTO fundraising and prepare to transition into the Chair role. Term: Two years; becomes Chair the following year Key Responsibilities Assist with fundraising programs and events Support fundraising committees and volunteers Help coordinate year-round and major fundraising initiatives Assist with fundraising logistics and planning Areas Supported: Spring Auction / Check-Writing Campaign • Year-Round Fundraisers • Chickering & Dover Gear Contact: cofundraising@doverpto.org
METCO Chair
Supports Chickering’s METCO community and helps build connections among students, families, the school, and the broader community. Term: One year Key Responsibilities Serve as the PTO liaison for Chickering’s METCO program Support and coordinate the METCO Family Friends program Plan METCO and Family Friends activities Work with school administration and community organizations to support connection and inclusion Areas Supported: METCO Family Friends • METCO Events & Activities • Community Connection Contact: metco@doverpto.org
Past President Advisor
Provides continuity, historical perspective, and support to the Executive Board following service as President. Term: One year Key Responsibilities Advise the President(s) and Executive Board Provide institutional knowledge and historical context Support Board leadership transitions Areas Supported: Executive Board • Leadership Transition & Continuity Contact: advisor@doverpto.org
Interested in Joining the Board?
Beginning in the winter of each school year, the Dover PTO Nominating Committee begins identifying candidates for the following year’s Executive Board.
All members of the Dover PTO, which includes all current Chickering parents and legal guardians, are eligible to serve on the Executive Board. Parents and caregivers may express interest in a position themselves or nominate someone they think would be a great candidate.
Information about the nomination process, open positions, the Nominating Committee, and the annual nomination form will be shared through the Weekly NewsBlast on ParentSquare.
The Nominating Committee will connect with interested and nominated candidates as part of the process. A proposed slate of candidates is shared with the PTO membership prior to the annual Open Meeting, when voting for the following year’s Executive Board takes place.
Questions about Board service or the nomination process? Contact volunteers@doverpto.org.